Unit 8: Job Application Portfolio (Assignment 2)
Recruitment and Selection Process
Laboratory Administrator
Sainsbury’s is a large supermarket chain based in the UK which employs over 180,000 people in a wide variety of roles. One of the roles advertised at the time of creating this portfolio was ‘Laboratory Administrator’ supporting the department responsible for food development and quality. This is a portfolio of recruitment documents created for a recruitment activity at Sainsbury’s for the role of laboratory administrator.
Contents
Job Analysis
Job Description
Person Specification
Job Adverts
Interview Questions
Job Application Form
CV and Letter of Application
Job Analysis
| Job Analysis Laboratory Administrator | ||
|---|---|---|
| Reasons for Vacancy | ||
| Resignation/retirement/promotion | Growth of firm | |
| Dismissal | Change in products | |
| Short term (maternity/sickness etc) | Other ...... | |
| Required Responsibilities Identified in Department Consultation | ||
| Level of Role | ||
| Director | Manager | |
| Consultant | Supervisor | |
| Specialist | Employee | |
| Level of education of desired staff member | ||
| Essential | Desirable | |
| 5 GCSEs | ||
| A Levels | ||
| Undergraduate degree | ||
| Post graduate degree | ||
| Specific qualification ...... | ||
| Personal skills and attributes | ||
| Essential | Desirable | |
| Organised | ||
| Can work under pressure | ||
| Strong Communication | ||
| Leadership ability | ||
| Negotiation skills | ||
| Other .... | ||
| Hours Required | ||
2. Job Description
| Job Description Job Tittle |
|---|
| Department: Food Innovation and Agriculture |
| Responsible to: Laboratory Manager |
| Scope of the Post: You will be supporting a team of six food scientists alongside one other laboratory administrator. |
| Responsibilities: |
| Dealing with customer complaints promptly |
| Packing and sending samples |
| Logging samples onto the database |
| Keeping sample storage well organised |
| Keeping laboratory clean and tidy |
| Ordering supplies |
| Contribute to maintenance of UKAS accreditation |
| Adhere to health and safety requirements and deal with health and safety issues |
| Additional tasks set by line management |
| Salary: Competitive |
| Date of Issue: 25 February 2021 |
3. Person Specification
| Job Description Job Title | ||
|---|---|---|
| Criteria | Essential | Desirable |
| Qualifications | 5 GCSEs grade A* - C | Science degree |
| Experience | Laboratory experience | Microbial, chemical or biochemical laboratory experience Experience in food science laboratory |
| Skills | Excellent organisational skills Excellent written English Strong ICT skills | Ability to construct and adapt databases Evidence of working under pressure Dealing with conflict |
| Attributes | Self-motivated Able to work to own initiative. | |
4. Job Adverts
Sainsbury’s have generic advertising graphics for their recruitment processes which lead people to their job page on their website. This is an example of one of their generic advertisements on the left. Once on their job page, applicants can learn about the different departments at Sainsburys and explore the opportunities in departments that suit their preferences.
The role of Laboratory Administrator was found in the section ‘Food innovation and Agriculture’. By clicking on the role, you can find the job description, person specification and the link to the application form.
Sainsburys also advertise their job vacancies on a range of recruitment agency websites. These agencies provide information on the job role, required qualifications and experience, location and salary. All sites redirect interested applicants back to the Sainsburys website to apply for the role.
This an advert for Laboratory Administrator on Restless.Co.Uk. Sainsburys also advertise some of their positions on LinkedIn but this particular role was not advertised there.
The adverts I created for the role of Laboratory Administrator are below. The one on the left is the one I created before receiving feedback. The advert on the right is the one I created after feedback. I would place this advert on social media sites including the Sainsburys Facebook page and LinkedIn. I would also place it in the job sections of news websites and across a range of recruitment agencies.
5. Interview Questions
Interview Questions
Laboratory Administrator
Based on the assumption that one hour will be available for the interview, I have written 6 questions with the opportunity for discussion at the end.
Questions
Tell me about yourself
Why are you interested in a career in food science?
What would you say are the key developments in the food science industry and how do you see them changing in the future?
If you were responsible for the health and safety of the lab, what would you put in place? Why?
Tell us about a time when you have dealt with a complaint from a customer/client.
Where do you see your role in relation to your colleagues?
6. Application Form
| Personal Information | |||||
|---|---|---|---|---|---|
| Name: | Teresa Monaghan | Date of birth: | 01/06/1981 | ||
| Address: | 111 Liverpool Road Liverpool L11 11L | Phone: | 0151 112 2223 | ||
| Email address: | Teresa@webmail.com | ||||
| Position Applying for: Laboratory Administrator | |||||
| Work Experience | |||||
| Job Title: Laboratory Technician | |||||
| Start date: 01/08/2019 | Employer Name and contact details: Green Food Technologies Liverpool Industrial Estate Phone: 0151 222 3333 | Final Salary: £25,000 per annum | |||
| End date: Present | Reason for Leaving: N/A | ||||
| Main responsibilities: Preparing resources, ordering materials and equipment, preparing samples and maintaining cleanliness. | |||||
| Job Title: Food Manufacturing Trainee | |||||
| Start date: 01/06/2016 | Employer name and contact details: The Garden Company Ltd The Albert Dock Liverpool, L1 111 Phone: 0151 333 4444 | Final salary: £17,000 per annum | |||
| End date: 31/07/2019 | Reason for leaving: Opportunity for a more senior role at Green Food Technologies | ||||
| Main responsibilities: Managing stocks of raw materials, following procedures for food manufacture, cleaning production line and maintain health and safety. | |||||
| Job Title: Kitchen Porter | |||||
| Start date: 01/09/2013 | Employer name and contact details: Toby Carvery Queens Drive Liverpool, L25 111 Phone: 0151 555 6666 | Final Salary: £8 per hour | |||
| End date: 31/05/2016 | Reason for leaving: Permanent position related to degree at The Garden Company | ||||
| Main responsibilities: Preparing vegetables, washing dishes and making starters. | |||||
| Education | |||||
| Date from | Date to | Institution | Qualification achieved | ||
| 2013 | 2016 | University of Liverpool | Chemistry BSc (hons) 2:1 | ||
| 2011 | 2013 | Liverpool Community College | BTEC Level 3 Diploma in Food Science and Nutrition | ||
| 2009 | 2011 | St Julie’s High School | A Levels in Chemistry, Biology and Physics | ||
| 2007 | 2009 | St Julie’s High School | 9 GCSEs A* - C | ||
| Referees | |||||
| Name | Jennifer Lopez | Name | Zac Efron | ||
| Company | Green Food Technologies | Company | The Garden Company | ||
| Relationship | CEO of Company | Relationship | Food Scientist (line manager) | ||
| Contact details | JLO@GreenFood.com | Contact details | Zac@Garden.com | ||